What do you see when you go to the circus? You see the amazing daredevil acrobatic teams, the perilously high tight rope walkers, the perfectly synchronized performing ducks… What you don’t necessarily see is the lifetime of concentrated training the acrobats have undergone, the many hours a day the jugglers practice, and the fact that the lion tamer is actually missing a thumb.
The incredible amount of preparation that it takes to pull off a thrilling, memorable and meaningful performance is what my organization is experiencing right now in the preparation of its quadrennial global Congress. Expectations of 8,000-10,000 attendees have raised the stakes for putting on a really exceptional event. What that means for us is not only getting the logistics right, but also engaging the audience – our colleagues, partners and visitors – in many different, exciting ways.
Some people might be born with the ability to juggle flaming torches while standing bareback on a cantering horse (in sequins no less.) For others, it takes some practice, preparation and a good deal of help. The same is true for our events. So, for the first time at a Congress, we have engaged an international team of professional facilitators as advisors, who will work with 54 of our colleagues leading on different Secretariat sessions. This facilitation team will help the leads to think through their events and make suggestions as to interactive tools and techniques that they might use to get their messages across and novel ways to engage the audience. Whether it is Open Space Technology, Conversation Cafes, or newly designed large group games, the goal is to see how we can break through the fourth wall between those on stage and those in the bleachers, to reach them, touch them, challenge them, learn from them, and engage them in our work.
Because this is rather experimental, we are going to capture our learning throughout the preparation as a part of the M&E process. So more will appear on this blog on the Congress Facilitation Advisory Team and its work to help us prepare our Greatest Show on Earth -suddenly I’m craving popcorn.